SUB: REIMBURSEMENT OF LODGING EXPENSES TO OFFICERS

UNDER REGULATION 41 (4) (b) OF CBOSR-1979 AND OTHER TA MATTERS

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(1)       LODGING EXPENSES

In terms of Regulation 41 (4) (b) of Canara Bank Officers’ Service Regulations-1979, actual hotel expenses are considered for reimbursement, subject to single room occupancy charges in ITDC Hotels of starred category, specifically laid down in the Regulations. Where, however, an Officer stays in a Non ITDC Hotel either because there is no ITDC Hotel at the Centre or accommodation in the ITDC Hotel of the eligible starred category is not available at the Centre, the limits, upto which hotel reimbursement should be considered, shall be decided by the Board of Directors from time to time.

We have, vide Clause 19 of HO Circular No 1/2004 dated 01.01.2004, informed eligible reimbursement of lodging expenses to Officer Employees who stay in Non ITDC Hotels.

Now, Board of Directors have permitted revision in limits regarding reimbursement of lodging expenses to Officers, who stay in Non ITDC Hotels, with effect from 07.02.2005, as under:

                                                                                                        (Amount in Rupees)

All the other terms & conditions stipulated in Clause 19 & 20 of HO Circular No 1/2004 dated 01.01.2004 shall remain unchanged.

(2)       TRAVEL BY PRIVATE AIRLINES

As per our Clause No 2 of HO Circular No 01/2004 dated 01.01.2004, an Officer eligible to travel by air (and an Officer, who is not eligible but specifically permitted by the Competent Authority having regard to the exigencies of business of public interest to travel by air) while on official duty should normally undertake air travel by utilising the services of Indian Airlines by Economy Class. In such cases, the full fare is reimbursable.

In case Officers travel by Private Airlines, where the sector is serviced by Indian Airlines, the Officer shall be eligible for reimbursement of fare by Economy Class charged by Indian Airlines or actual fare incurred by Economy Class by Private Airlines, whichever is less. The excess, if any, will have to be borne by the Officer. Where Indian Airlines flights are not available & any Private Airlines are operating, the reimbursement will be restricted to actual fare incurred for travelling by Private Airlines in Economy Class.

We have been receiving representations from Circles to consider the reimbursement of expenses in full when travel is undertaken by Private Airlines to avoid overnight stay. Now, it has been decided to consider reimbursement of expenses incurred, in full, when travel is undertaken by Private Airlines, due to non availability of Indian Airlines flight, to avoid overnight stay, on account of flight timings.

(3)       TRAVEL BY AIR DECCAN – PROOF OF JOURNEY

We understand that e-Tickets are being issued by Air Deccan, Private Airliner, instead of Air Ticket Jackets and that the same is being collected at the time of issuing Boarding Pass. However, at the request of the passenger, Air Deccan is providing a copy of the e-Ticket. The same is to be collected & submitted by the Officer Employees as proof of journey undertaken.

In case the Officer is not able to provide the above, he has to submit the Boarding Pass and a proof for having incurred the travel expenses i.e. zerox copy of the e-Ticket / cash receipt issued by the Airliner / copy of charge slips of credit / debit card, as proof of journey undertaken.

Further, reasonable Service Charges incurred, supported by bills / vouchers, for booking the air tickets are reimbursable over & above the air fare, subject to a maximum of Rs 50/- per head per ticket, in case of travel by "Air Deccan" only.

(4)       APEX FARE

Officer Employees, who are eligible to travel by air for attending training / inspection work / outstation duties, etc, are advised to utilise the facility of Apex Fare. In case the said assignment is later cancelled on account of administrative/ official exigencies, the reservation / cancellation charges shall be borne by the Bank.

(5)       HALTING ALLOWANCE

As per Clause 18.1 of HO Circular No 1/2004 dated 01.01.2004, an Officer, on outstation duty, is eligible for Halting Allowance by way of Daily Allowance. The Halting Allowance payable to Officers in various grades / scales is as follows:

(a)     Major "A" Class Cities  :  Delhi, Mumbai, Hyderabad / Secunderabad, Kolkata, Chennai, Bangalore & Ahmedabad

(b)     Area-I                           :  Pune, Kanpur, Nagpur, Jaipur, Lucknow and Surat

(c)     Other Places                 :  Places other than (a) and (b) above

On account of re-classification of areas, as per Census-2001, the following places have been upgraded as Area-I:

As such, Officer Employees are eligible for Halting Allowance, as applicable to Area-I, in respect of the above places.

All the other terms & conditions stipulated in Clause 18 of HO Circular No 1/2004 dated 01.01.2004 shall remain unchanged.

K SURESH RAO

GENERAL MANAGER