THE
CANARA BANK OFFICERS'
THE
CANARA BANK OFFICERS'
ASSOCIATION
(REGD)
(Affiliated
to AIBOC)
Identify the vital areas of branch functioning and make a study of them in relation to the task which you are expected to perform. In this endeavour, if you have the opportunity, please utilise the knowledge and experience of the outgoing Manager. In addition, you also have another vital and vibrant source i.e., staff.
STUDY THE FOLLOWING BASIC DOCUMENTS/AREAS:
a)
Performance Record Book
b)
Executive’s quarterly branch visit reports
c)
Inspection reports both regular and surprise
d)
Reports of any special investigation or of RBI
e)
Branch Performance Review reports and Budget settlement sheets
f)
Correspondence from Government and Governmental agencies
g)
Pending correspondence and Credit Reports
h)
Government schemes implemented by the branch
i)
Performance Appraisal Report i.e. goals set and performance
achieved/appraised
j)
Register of desirable / undesirable parties
k)
Complaints Register
Now, please consider the functional areas in isolation and give a micro look into them.
A FEW FUNCTIONAL AREAS:
Advances Deposits ---- Figures in Lakhs
Foreign Business
2.
CASH
a)
Physical checking and signature in Double Lock Register-cum-Cash
Abstract
b)
Standard Cash Limit
c)
Cut notes
d)
Single lock keys
e)
Banker’s Account with SBI or Associates / other banks – Tally
with latest PRR 14 & the
f)
TT discounting limit – SBI and other Banks
g) Surprise checking of cash by Senior Manager if not a key holder
3.
DOUBLE
LOCK ARRANGEMENT
a)
Procedure
b)
Name of the person who holds double lock keys – whether
permission obtained from RO if the keys are not held by the Branch Manager
c)
Duplicate key (including Locker Cabinet’s master key) where
kept and its receipt/file and when last exchanged
d) Lodging of the Signatures of the new Incumbent with the Bank/Branch where the Duplicate keys are kept.
4.
ADVANCES
a)
Grade of the branch and discretionary powers
b)
Pending Credit Reports – Due Date Register – Month-wise
c)
List of TODs granted – whether reported to higher authorities
d)
List of parties to be deleted with reasons
e)
Credit report due and notices to be sent
f)
Good credit informants
g)
List of parties with large limits
h)
Glance operation of running accounts
i) Insurance Register – whether maintained up-to-date
5.
DEPOSITS
a)
List of good depositors
b)
List of prospective parties – contacted and prospects
c) Inoperative accounts
6.
PROJECTIONS
AND TARGETS
7.
BALANCINGS
a)
Arrears
b)
Pending differences, if any
c) PRR 18/18A/19, etc.
8.
INSPECTION
a)
Date when last held and important remarks
b)
Whether inspection report is replied properly
c)
Whether any DO/RO letter/explanatory letters received by the
branch
d)
List of remarks carried forward / rounded in anticipation
e) List of remarks rounded on the basis of RO’s permission
9.
DOCUMENTATION
OF LOAN PAPERS
a)
Any loan papers pending
b)
Scrutiny of loan papers
c)
Obtaining of acknowledgement of debt – list of time barred
loans if any and loans for which AOD is due,
PRR 12
d) Interest Rate Circulars
10.
STAFF MATTERS
a)
Names and addresses and phone numbers if any, specimen
signatures, initials – C.L.Register
b)
Staff report-confidential file and performance appraisal file
c)
Adequacy of clerical/supervisory staff allocation of work
d)
List of employees and their performance and ranking
e)
Whether livery supplied to peons – Livery Register to be
verified.
f)
Festival advance/Medical bill reimbursement whether proper record
is maintained
g)
Job rotation cards
h)
Work distribution
i)
Work review sheet
j)
Regulations under Shops & Establishment Act – whether all
statutory dues are paid for the running financial year
k) Certificate from the Labour Inspector of the area obtained ?
11.
PRIORITY SECTOR ADVANCES
& SMALL BORROWERS
Number
of loans and amount outstanding and pending applications in
(
whether all applications received from Govt. Agencies have been inwarded)
a)
Advance to priority sector
b)
Advance to weaker sections
c)
DIR loans, IRDP loans, SGSRY
loans
d)
Small Scale Industries
e)
Agricultural Loans
f) Retail Lending Schemes
g) Housing Loans under Priority
12.
RECOVERY POSITION
a)
Overall recovery position of the branch (DCB position)
b)
Recovery prospects and NPA figures (target v/s actuals)
c) Whether there is proper follow-up
d) CANCARD TODs
13.
GOLD LOAN
a)
Name of the Jewel Appraiser – security given by them –
verification of their agreement
b)
Gold loans scrutiny with physical verification of security
c) Figures under gold loan and checking of balancing
14.
SECURITY REGISTER / SECURITY ITEM
a)
Verification of securities in safe – Tally Safe Custody Items
physically
b)
Verify security register – Verify Balancings of security items
/ High Value Security Items physically
c)
Verify inward register for loan papers – New B 132 and ensure
number of loan papers held in double lock tally with the balance shown in New B
132
d)
Verify all KDRs/FDRs/NSCs & other securities physically in
all VSLs / kept as collateral for other loans/advances,
e)
TT check cypher sheets and Bentley’s Code Book (Cancode)
f) Verify Locker Register with the lockers kept & sealed keys of vacant lockers
15.
GODOWN / FARM INSPECTION
a)
Inspection of godowns (KCC, OCC, PC, PL etc) – Visit the
godowns alongwith predecessor where huge limits or operations are less when
compared to the limits sanctioned,
b)
Inspection by Outside Valuer as per guidelines–Names of
Approved Valuer
c) Farm inspection with location and nature of loan
STICKY ADVANCE (LPD)
a)
List of sticky advance – Statement of Watch / Special Watch A/cs
b)
Suit filed accounts and their position – PRR 33 series
c)
Name and address of Panel
Advocates
d)
Go through LPD Register and file
e)
Whether correct classification has been made regarding NPA
accounts – Any quick mortality cases
f) DICGC/ECGC claim preferred accounts and their position
17.
PREMISES – FURNITURE
a)
Branch and Quarters
b)
Insurance – Rent – how much and due date of payment and to
whom to be paid
c)
Scavanger/Watchman – Name and amount to be paid monthly –
nature of their work
d)
Lease deed/lease agreement – scrutiny – white wash when done
– whether necessary conditions are fulfilled
e)
Introduction to landlord
f)
List of furniture and fittings inventory
g)
AMCs – Due Dates – of the Computers/Servers/Acs, etc.
h)
Stock and stationery maintenance
i)
Post Bag/Telegraphic address, Name / Timing board
j)
Suggestion box/first aid box
k)
Enquiry board and other boards
l)
Verify Gun Licence – Validity Period – Verify Area for which
it is issued ?
18.
LOCKER
a)
Locker position – whether new cabinet orders – go through the
file
b)
Number of vacant lockers and their verification with locker keys
c)
Locker rent for each size
d)
Any locker rent is due – Acknowledgement taken / to be taken
a) List of
clearing agents, limits/ sub-limits
b)
List of approved transport operators, limits / sub-limits
Foreign Business – PC, Bills, NRE, FCNR etc
Names of
NNND agents – security agreement etc
Power of
Attorney to be got registered with SBI/RBI/LIC etc
Standing
instructions
Verify GPAs
of all Officers – whether available – Register maintained?
DEATH CLAIMS - Simple (death) claims – pending settlement
a)
Legal expenses
b)
Telephones
c)
Other items, particularly long pending items, PRR 5 & 6
Library books/Manuals
Branch
vehicle/vehicles – log book, petrol limit, garage etc
Filing system
for letters, HO Circulars etc
List of
pending statements (important)